Administrative Assistant - Local Agent Group II

Description

PRINT Administrative Assistant - Local Agent Group II 08.10.2026 New opportunity Teaser Vacancy Notice Job title: Administrative Assistant (m/f/x) LOCAL AGENT GROUP II Ref: 246884 - Administration Section Text We are The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to New Zealand is the Union’s diplomatic mission located in Wellington. It was established in 2016 and is responsible for the conduct of official relations with New Zealand. The Delegation works closely with all the diplomatic missions of the EU Member States accredited to New Zealand. We offer We offer a full-time permanent position as Administrative Assistant (Local Agent Group 2) in the Administration Section of the Delegation. We are looking for an energetic and highly motivated Administrative Assistant to join our multicultural office and team. The Administration Section consists of four people. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs and will contribute to the efficient administration of the Delegation in various fields, such as general administration, finance and accountancy, procurement, HR management, infrastructure, logistics and assets management. The administrative assistant replaces the Head of Administration during his/her absence. As part of the Administration Section and under the supervision and responsibility of the Head of Administration, the successful candidate will will contribute to the smooth, efficient and compliant functioning of the Administration Section and the EU Delegation Office. The Administrative assistant role will cover a broad range of responsibilities, undertaking tasks and duties which will comprise the following: Finance & Budget: Support the management and monitoring of the Delegation’s administrative budget, financial transactions, payments and Imprest Account, ensuring compliance with EU financial rules. Procurement & Contracts: Manage and follow up procurement procedures, contracts and purchases for the Delegation and Residence, from tendering through to implementation. Human Resources: Support recruitment, payroll, leave, staff administration and social security matters, as well as the arrival and departure of staff and management of accommodation files. Infrastructure & Logistics: Contribute to the effective management of the Delegation’s office, Residence, assets and logistical needs, including support with the organisation of official meetings and events when required. Compliance & Procedures: Help ensure compliance with EU rules and procedures, follow up controls and corrective actions, and contribute to improving internal administrative processes and guidelines. Business Continuity: Provide back-up to the Head of Administration and take on delegated responsibilities when required, contributing to the continuity and resilience of the Administration Section. Other Administrative tasks in line with the needs of the Delegation. The position offers a varied and hands-on role , with the opportunity to work across finance, procurement, HR, logistics and administration in a dynamic and multicultural EU environment . We are looking for someone who is: Organised, proactive and reliable , with a strong sense of responsibility and initiative. Analytical and detail-oriented , with good numerical and accounting skills and the ability to handle complex information accurately. Able to prioritise and manage multiple deadlines , while maintaining a high standard of quality. A clear and effective communicator , able to present information in a concise and logical way. Collaborative yet self-sufficient , comfortable working independently as well as within a multicultural team. Flexible and solution-oriented , able to adapt to changing priorities and respond effectively to operational needs. The place of employment is Wellington, New Zealand. This is a local agent post, classified in the function group 2. The gross base salary will depend on relevant and verified employment experience, typically starting from NZD 6,486.00 per month (plus 6% employer KiwiSaver contribution). Local agents are responsible to pay their own taxes directly to the Inland Revenue Department (IRD) locally. The working hours are 37h30 per week or 7.5h/day, from Monday to Friday. There can be occasional atypical working hours. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays. The successful candidate will be offered an open-term contract with a preferable start date in late November/early December 2026. Work travel may

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Source

Source: eeas.europa.eu