[UN DOS] Human Resources Assistant

Description

Human Resources Assistant Organization: UN DOS - Department of Operational Support Location: New York, United States of America Level: Senior Grade: G-6 Sector: Admin, Human Resources Posted: 2026-10-12 Application deadline: 2026-10-27 Contract (as described by UN Talent): This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts. Original source: careers.un.org Org. Setting and Reporting This position is located within the Common Administrative Platform at United Nations Headquarters, referred to as the One Executive Office ("One EO"), under the Division of Administration in the Department of Operational Support (DOS). One EO was established on 1 July 2026 as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. Specifically, this position is in the Client Desk 1. The Human Resources Assistant will report directly to the Team/Desk Lead. One EO is part of the Division of Administration (DA) and provides the full range of administrative and operational services required by New York–based Secretariat client entities to fulfil their mandates, including human resources management, financial administration, travel, and general administrative support. The Division of Administration in the Department of Operational Support (DOS)provides administrative support functions (human resources, budget, finance and general administration) and facility management and commercial services to entities at United Nations Headquarters. It also provides financial operational services to entities across the globe. As Common Administrative Platform, the Division comprises the OneEO, the Financial Operations Service (including OnePayroll), and the Facilities and Commercial Activities Service. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. Responsibilities Within limits of delegated authority, the Human Resources Assistant will be responsible for the following duties: RECRUITMENT AND PLACEMENT • Participates in the selection of candidates for General Service and Related Categories positions; including follow up on the status of recruitment related actions through a talent management system or Inspira and coordinate with relevant parties, selected candidates on visa matters, travel and shipment arrangements. • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. • Assists in organizing and coordinating competitive recruitment examinations. • Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements. • Reviews and raise tickets for processing personnel actions through Altiora platform. • Advises staff on visa matters and on onboarding. ADMINISTRATION OF ENTITLEMENTS • Reviews and advises on staff entitlements. • Answers queries covering a range of human resources services from staff of assigned organizational units. STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING • Assists in the organization and conducts of training courses and workshops. • Provides logistics and administrative support to trainers. CLASSIFICATION • Assists in reviewing and processing requests for classification. • Provides advice and answers general queries on classification procedures and processes. GENERAL • Conducts exit interviews and entitlement clearances for separating staff and assists him/her in final arrangements. • Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports. • Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. • Prepares written response to queries concerning HR related matters. • Trains and provides supervision to new and lower-level staff in the unit. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such

Sectors

Source

Source: untalent.org