[UNESCO] Assistant Archivist
UNESCO - United Nations Educational, Scientific and Cultural Organization
Deadline
30 October 2026
Region
Paris, France
Description
Assistant Archivist Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization Location: Paris, France Posted: 2026-10-12 Application deadline: 2026-10-30 Original source: careers.unesco.org \*\*JOB DETAILS\*\* --------------- \*\*Type of contract :\*\* Service Contract \*\*Level :\*\* SC3 \*\*Hiring Unit :\*\* Bureau for Digital Business Solutions (DBS) \*\*Duty Station :\*\* Paris \*\*Work location :\*\* On site \*\*Duration of contract\*\* \*\*:\*\* 2 months \*\*Hiring open to :\*\* External candidates \*\*Application deadline (Midnight UTC+2 Time) :\*\* 30/10/2026 \*\*UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism\*\* \*\*ORGANIZATIONAL CONTEXT\*\* -------------------------- The United Nations Educational, Scientific and Cultural Organization (UNESCO) is a specialized agency of the United Nations that contributes to peace and security by promoting international cooperation in the fields of education, the sciences, culture, and communication and information. In carrying out its mandate, UNESCO produces and receives a large volume of records and data, which constitute an essential institutional resource and may have administrative, legal and historical value. Their management, preservation and long-term accessibility are part of the Organization’s responsibilities. The Records Management Unit supports UNESCO staff at Headquarters and in Field Offices in the management and preservation of their records, including as part of the staff separation procedure (“check-out”). Due to a temporary increase in the volume of check-outs to be processed, the Unit wishes to recruit additional support to ensure that staff members receive effective and timely assistance. Long Description ---------------- \*\*MAIN TASKS AND SERVICES\*\* --------------------------- 1. \*\*Main Task and Services\*\* The purpose of this contract is to provide temporary operational support to the Records Management Unit, with a particular focus on supporting check-out procedures. The selected candidate will work directly with the Records Management Assistant and support staff members throughout their check-out process. The selected candidate may also provide occasional support to other Records Management and archival activities, as required by the Unit. Long Description ---------------- Under the responsibility of the Chief Archivist and with day-to-day guidance from the Records Management Assistant, the selected candidate will carry out the following tasks: - Supporting staff members throughout the check-out process, in accordance with the procedure in place: - - Contact staff members and remind them of the check-out steps for records and archives; - Respond to their requests and provide individual support when needed; - Obtain the required information and documents and complete the check-out within the required timeframe; - Maintain tracking tools to monitor the progress of check-outs. - Support to other Records Management and archival activities, as required by the Unit: - - Transfer, sorting and arrangement of paper records; - Organization of records in the different archival storage rooms; - Inventory (location index) of archival holdings. Long Description ---------------- \*\*EXPECTED RESULTS\*\* -------------------- The selected candidate will contribute to: - Providing appropriate and timely support to staff members throughout their check-out process; - Ensuring the proper completion and validation of check-outs in the relevant system; - Carrying out other Records Management tasks assigned by the Unit. Long Description ---------------- Long Description ---------------- \*\*DURATION OF THE CONTRACT\*\* ---------------------------- From 15 November 2026 to 15 January 2027. Long Description ---------------- \*\*COMPETENCIES - Core (C) & Managerial (M)\*\* ------------------------------------------------ - Communication (C) - Accountability (C) - Innovation (C) - Knowlegde sharing and continuous improvement (C) - Planning and organizing (C) - Results focus (C) - Teamwork (C)For detailed information, please consult the \[UNESCO Competency Framework\](https://unesdoc.unesco.org/ark:/48223/pf0000245056?posInSet=9&queryId=bcd2a5ea-9a90-4938-88c1-3f56099f4201). \*\*REQUIRED QUALIFICATIONS\*\* --------------------------- \*\*EDUCATION\*\* Training or degree in archival science or Records Management. \*\*WORK EXPERIENCE\*\* At least one relevant professional experience in the field of archives, particularly in the transfer and arrangement of archival records. Long Description ---------------- \*\*SKILLS AND COMPETENCIES\*\* - Good IT skills and a good command of Excel - Good interpersonal and communication skills. - Rigor, organizational skills and attention to detail. - Ability to work independently. - Ability to occasionally perform physical tasks involving the handling and moving of archival boxes and records. \*\*LANGUAGES\*\* Good written and spoken
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