Senior Programme assistant (ED) -SC 6/1-BAG-26-ED-0002 BAG (Baghdad, Iraq)

Description

Select how often (in days) to receive an alert: Create Alert Apply now » Senior Programme assistant (ED) -SC 6/1-BAG-26-ED-0002 BAG JOB DETAILS Type of contract : Service Contract Level : SC6 Hiring Unit : Education Sector (ED) Duty Station : Baghdad Work location : On site Duration of contract : 12 months Hiring open to : External candidates Application deadline (Midnight UTC+3 Time) : 22/10/2026 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ORGANIZATIONAL CONTEXT Under the overall supervision of the Head of the UNESCO Office for Iraq and the Chief of Education, and the direct supervision of the Project Officer ITALEEM, the Programme Assistant will contribute to the effective delivery of the ITALEEM project and the Education Unit portfolio by supporting coordinated programme operations, timely implementation and systematic follow-up across projects and activities financed through extra-budgetary resources, the Regular Programme and Supplementary Budget. Within this context, the programme assistant will serve as an operational enabling function, linking programme requirements with administrative, financial, procurement, contractual, and logistical processes. The position will facilitate coordination among the ITALEEM project and Education Unit related administrative and operational functions, implementing partners, service providers and other relevant stakeholders. MAIN TASKS AND SERVICES The programme assistant will perform the following functions, within delegated authority and in accordance with UNESCO rules, procedures and established systems: 1. Programme operational coordination: Support integrated planning and operational follow-up for assigned projects and activities, translating approved work plans into coordinated administrative, financial, procurement, contracting, travel and logistical actions. 2. Budget and financial management support: Support budget monitoring and expenditure information in UNESCO’s corporate systems; monitoring contracts; following up payments and obligations; and supporting reconciliation and review in close coordination with programme and administrative colleagues. 3.Compliance, documentation and quality assurance: Ensure compliance by preparing and reviewing administrative and contractual documentation, verifying completeness and consistency of supporting records, maintaining structured project files, and supporting the review of financial submissions and related documentation required for agreements, payments and closure. 4. Partnerships, procurement and service delivery follow-up: In close collobaoration with the programme team, coordinate routine operational interfaces with implementing partners, consultants, contractors, suppliers and government counterparts, as appropriate. Support procurement and contracting processes, monitor delivery against agreed requirements and timelines, verify invoices and supporting documentation against contractual provisions, and facilitate timely follow-up with responsible units. 5. Coordination of missions, meetings and programme events: Coordinate the administrative and logistical arrangements for missions, workshops, consultations, meetings and other programme activities, ensuring alignment with approved plans, timely engagement of participants and service providers, availability of required documentation, and systematic capture and filing of key records and follow-up actions. 6. Knowledge management, communication and team support: Provide timely management and coordination support through concise correspondence, meeting records, status updates, reports, and responses to routine enquiries. Help maintain effective knowledge management and filing of project documentation in share folders to ensure information flows across the ITALEEM project and Education Unit, escalating issues. 7. Additional Tasks: Perform other duties as needed to ensure successful implementation of the project and functioning of the unit. Organizational Environment and Partnership ORGANIZATIONAL ENVIRONMENT AND PARTNERSHIP: a) The programme assistant will work under the direct supervision of the Project Officer ITALEEM , in close coordination with designated project focal points and the Office’s administration, finance, procurement and operations functions. Within established policies, procedures and delegated authority, the incumbent is expected to organize and prioritize assigned work, anticipate operational requirements, follow through on agreed actions and proactively alert supervisors to risks, delays, compliance issues or resource constraints that may affect delivery. b) Internal counterparts: Education Unit colleagues, other programme sectors, Office management, and finance, administration, procurement and operations colleagues. EXPECTED RESULTS • Assigned projects and activities are supported through timely, coordinated and compliant operational processes aligned with approved work plans and budgets. •

Sectors

Source

Source: unesco.org/careers