[UNESCO] Project Assistant (Education)
Ente: UNESCO - United Nations Educational, Scientific and Cultural Organization
Scadenza: 2026-09-10
Paese: INTL
Descrizione
Project Assistant (Education) Provide administrative and operational support for programme activities. UNESCO - United Nations Educational, Scientific and Cultural Organization Open positions at UNESCO Paris ( France ) Mid Show advice for this position Application deadline in 12 days : Wednesday 9 Sep 2026 at 23:59 UTC Open application form Overview Provide administrative and operational support for programme activities. You have: Completed secondary, technical and/or vocational education. Minimum 3 years of relevant work experience in administrative and/or secretarial tasks. Experience in programme support preferably in an international environment. Experience in providing administrative and organizational support for meetings, workshops, or similar events. Excellent knowledge of and drafting skills of English or French and good working knowledge of the other language. Proficiency in standard office software (Microsoft Office suite: Word, Excel, Outlook, PowerPoint) and web-based collaboration platforms. Contract This is a G-4 contract. This kind of contract is known as General Service and related categories . It is normally only for nationals . It usually requires 4 years of experience , depending on education. More about G-4 contracts . Fast-track your UN career: Let the AI Application Assistant tailor your applications to catch recruiters' attention. AI Application Assistant Details **OVERVIEW** ------------ **Position Number**: ED/PA 261 **Grade**: G-4 **Parent Sector**: Education Sector (ED) **Duty Station**: Paris **Job Family**: General Administrative Support **Contract Type**: Project Appointment **Duration of contract**: 1 year **Recruitment open to**: External candidates **Application deadline (Midnight Paris Time)**: 09/09/2026 **UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism** ***Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance.*** **INSTRUCTIONS** ---------------- Only candidates who are entitled to work in France may apply to this position. **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the authority of the Director of the Division for Education 2030, and direct supervision of the Head of the Unit for Associated Schools Network (ED/E30/ASP), the incumbent will provide administrative and operational support to ensure the efficient management of the Unit’s programmatic and financial activities: **KEY ROLE AND RESPONSIBILITIES** --------------------------------- 1\. Receive, analyse, register and distribute mail, correspondence and other documents; monitor deadlines and follow up on required actions; prepare routine correspondence and responses to requests for information, attaching relevant documentation as needed; review outgoing correspondence and documents in English and/or in French and make or recommend changes to format, style, spelling or grammar; provide informal translation as required. Maintain information systems, databases and distribution lists in both physical and electronic formats; process requests for data and reports, and assist in the preparation of presentations and other communication materials using appropriate software. 2\. Prepare draft contracts and enter contract details into FABS as approved by the responsible officer, follow up on contract processing and payments. Inform team members of relevant administrative processes and related procedures to support effective work planning and implementation. Perform general administrative tasks including leave and attendance recording; and maintain Unit’s files and databases. 3\. Search, compile, review and update information and data used in the development of documents, work plans and budgets to support reporting on programme and activity implementation in accordance with standards and formats. Enter data in and run reports from, automated systems in order to support the preparation of regular and ad hoc budgetary updates. 4\. Proofread, edit and finalize formatting using standard office software (e.g. MS Word, PowerPoint etc.).Collect, organize and present information and data related to ASPnet's programmes and activities from a variety of sources (Internet, Intranet, office files, records, etc.). 5\. Assist in the organization of virtual and in -person meetings, workshops, seminars and other events, including logistical arrangements and follow up activities working in close cooperation with UNESCO Programme Sectors, PAX, Field Offices and UNESCO Networks. 6\. Support ASPnet’s digital outreach activities by drafting content for its communities of practice and leveraging social media and other online tools to foster engagement among ASPnet members. 7\. Liaise with the PAX entity coordinating UNESCO Networks to ensure effective information exchange and support ASPet’s contribution to Organization-wide coordinated efforts involving these networks. 8\. Support th
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