[UN DPPA] MEETINGS SERVICES ASSISTANT
Ente: UN DPPA - Department of Political Affairs and Peace-building
Scadenza: 2026-09-30
Paese: INTL
Descrizione
MEETINGS SERVICES ASSISTANT UN DPPA - Department of Political Affairs and Peace-building Open positions at UN DPPA / Open positions at UN New York ( United States of America ) Senior Communications & PR Show advice for this position Application deadline in 28 days : Wednesday 30 Sep 2026 at 03:59 UTC Open application form Contract This is a G-6 contract. This kind of contract is known as General Service and related categories . It is normally only for nationals . It usually requires 6 years of experience , depending on education. More about G-6 contracts . Discover Your Dream Job Faster with UN Talent Pro UN Talent Pro Details Org. Setting and Reporting This position is located in the Security Council Secretariat Branch (SCSB) of the Security Council Affairs Division (SCAD), Department of Political and Peacebuilding Affairs (DPPA), United Nations, New York. The Secretariat Branch directly supports the daily work of the Council, especially its rotating monthly presidency, facilitates the holding of its formal and informal meetings and other activities, manages the Council’s monthly and daily programme of work, provides procedural advice and supports Council missions to countries and regions of concern. The incumbent will report to a Senior Political Affairs Officer or a Political Affairs Officer. Responsibilities Within delegated authority, the Meetings Services Assistant will be responsible for the following duties: • Ensures that all required services, including the availability and distribution of documents, are provided in order for meetings of the Security Council to convene according to schedule. • Utilizes gDoc, ODS and iSCAD+ to process Security Council documents and track their status until they are published. • Ensures reports and documents submitted for circulation and/or processing meet the UN document standards and coordinates with the documents management office for reproduction of reports and documents. • Organizes and maintains reference material and background documents, including resolutions and other decisions of the Security Council and its subsidiary bodies. • Prepares the agenda, journal summaries and communiqués of meetings of the Security Council and its subsidiary bodies and prepares the list of participants. • Drafts correspondence and notes for signature and processing. • Maintains and updates filing of documents processed by the Branch • Maintains a database of documents and meetings (iSCAD+) and publishes in the Journal the venue, date and other relevant information for meetings of the Security Council and its subsidiary bodies, on a daily basis. • Creates, edits and posts entries in the Security Council website, on a daily basis. • Prepares travel administration related Umoja tasks in connection with Security Council missions to the field • Assists in drafting procedural briefs for the President of the Security Council and chairpersons of Security Council subsidiary bodies. • Maintains an accurate record of speakers and/or an attendance record and coordinates with delegations on their position on the list of speakers. • Organizes and coordinates with relevant offices and delegations regarding procedural and organizational arrangements for meetings of the Security Council and its subsidiary bodies. • Prepares monthly statistics on meetings of the Security Council. • Allocates conference facilities and meeting rooms. • Responds to queries from delegations and Secretariat, as appropriate. • Performs other duties as required. Competencies • Professionalism: Knowledge of the Organization’s conference policies, procedures and practices. Ability to research, select, organize and summarize information required for the preparation of meetings. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
Settori: Communications & PR
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