[UNODC] Travel Assistant
Ente: UNODC - United Nations Office on Drugs and Crime
Scadenza: 2026-09-18
Paese: INTL
Descrizione
Travel Assistant UNODC - United Nations Office on Drugs and Crime Open positions at UNODC Dakar ( Senegal ) Senior Admin Show advice for this position Application deadline in 13 days : Friday 18 Sep 2026 at 03:59 UTC Open application form Contract This is a G-6 contract. This kind of contract is known as General Service and related categories . It is normally only for nationals . It usually requires 6 years of experience , depending on education. Salary The salary for this job should be more than 2,142 USD . Salary for a G-6 contract in Dakar The salary of a G-6 depends on the duty station. The minimum salary there is 1,209,083 XOF ( ~2,142 USD ) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power . Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one. More about G-6 contracts . Unleash your job search potential: Upgrade to UN Talent's AI Application Assistant and secure more interviews. AI Application Assistant Details Org. Setting and Reporting This position is located in the Regional Office for West and Central Africa (ROSEN), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), with duty station in Dakar, Senegal. The Travel Assistant will work under the overall guidance of the UNODC Regional Representative, ROSEN, and the direct supervision of the UNODC Operations Officer, and the additional guidance of the ROSEN Programme Coordinator and the Procurement Officer. For more information on UNODC, please visit the website www.unodc.org. Responsibilities Within assigned authority, the Travel Assistant will be responsible for ensuring, or carrying out the following specific duties: • Coordinate the travel of staff and affiliate personnel traveling to and from a wide range of locations in connection with duty travel. • Calculate and initiate entitlements for all travel modalities and submit to the unit Supervisor for approval, e.g., airfare, excess baggage entitlements, terminal expenses, airfreight entitlements, daily subsistence allowance for staff and affiliate personnel. • Provide information about frequency of air services and advise staff and affiliate personnel on the most direct and economical airfare rates for such travel as permitted by the rules and regulations. • Provide information on rates and travel schedules for specific itineraries, as requested for budgeting purposes for programme managers. • Contact airlines to make reservations, negotiate least expensive fares e.g prepare documentation with regard to competitive bidding for travel and liaise with the Procurement Unit in respect of such contractor services. • Calculate the residual values of partially used tickets when there is a rerouting and any revised per diem amounts in case of deviation from approved travel. • Arrange for changes or cancellations requested by travellers and ensure tickets are reissued, including obtaining reimbursement, where applicable. • Coordinate departure and arrival times, as needed, and identify class of accommodation corresponding to the nature of the travel. • Review travel claims and supporting documentation for completeness, accuracy and validity, prior to forwarding to the Accounting Section for non-automatic approval Expense Report scenarios; ensure that entitlements are in conformity with Staff Rules. Refer discrepancies back to Administrative and /or Certifying Officers for clarification and possible correction. • Advise administrative office of more efficient and cost-effective routings with regard to complicated itineraries and assist in making travel plans which take advantage of benefits derived from advance purchases or special promotional fares. • Maintain records of all travel authorizations processed, and record savings accrued to the organization as a result of the cost savings techniques employed. • Coordinate with the various Consulates and host government Ministries of Foreign Affairs for the provision of transit visas and resident visas respectively. • Check travel requests and related documents and correct where necessary; classify and record travel request numbers. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Ensure the timely and efficient settlement of airline ticket payments, including verification and reconciliation of invoices with travel agencies and service providers, and drive the timely clearing of outstanding travel claims in the travel portal; follow-up with
Settori: Admin
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