[ITC] Administrative Assistant, DECI/SEC
Ente: ITC - International Trade Centre
Scadenza: 2026-10-15
Paese: INTL
Descrizione
Administrative Assistant, DECI/SEC ITC - International Trade Centre Open positions at ITC Geneva ( Switzerland ) Mid Senior Admin Show advice for this position Application deadline in 28 days : Thursday 15 Oct 2026 at 03:59 UTC Open application form Contract This is a G-5 contract. This kind of contract is known as General Service and related categories . It is normally only for nationals . It usually requires 5 years of experience , depending on education. Salary The salary for this job should be more than 8,078 USD . Salary for a G-5 contract in Geneva The salary of a G-5 depends on the duty station. The minimum salary there is 6,614 CHF ( ~8,078 USD ) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power . Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one. More about G-5 contracts . The most advanced search filters are available for Pro members UN Talent Pro Details Org. Setting and Reporting The International Trade Centre (ITC) mandate is: "Transforming trade. Changing lives." By enabling trade-led economic development, especially in the Global South, ITC enables small businesses to reach their potential and strengthens ecosystems for long-term impact. Within the Division of Enterprise Competitiveness and Institutions (DECI), the Sector and Enterprise Competitiveness Section (SEC) is responsible for developing and disseminating sector-level expertise for sustainable market-driven solutions. Responsibilities Under the direct supervision of the Chief, Sector and Enterprise Competitiveness and the overall guidance of the Director, DECI, the Administrative Assistant will be responsible for the following duties: Human Resources Management • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures. • Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems. • Reviews entitlements-related claims and reports. • Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary. • Maintains and reviews organizational staffing tables. Budget and Finance • Monitors status of expenditures and allotments through UMOJA or the Projects Portal, records variations, updates budget tables. • Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies. • Reviews status of relevant expenditures and compares with approved budget. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. • Assists in the preparation of budget performance submissions. • Prepares statistical tables and standard financial reports. General Administration • Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff. • Drafts routine correspondence. • Maintains files of rules, regulations, administrative instructions and other related documentation. • Maintains up-to-date work unit files (both paper and electronic). • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field. • Performs other related administrative duties, as required, e.g., operational travel programme; overseeing the Section credit card, monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations. Contract Administration • Processes the payment of contractors' invoices and monitor payments. • Prepares and processes all ITC forms and permissions for contractual and work Section staff. Competencies • Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observin
Settori: Senior, Admin
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