Relance Lot 4 Maintenance corrective des équipements de manutention et logistique interne motorisés et associés
Ente: AP-HP Hôpitaux Universitaires de Paris Seine Saint Denis
Paese: FR
Descrizione
Disbursements Find the tools, guidance, and resources you need to submit invoices, manage supplier information, and access payment services. For Suppliers Overview The Disbursements team processes invoices and issues non-payroll payments to University vendors and other individuals, including foreign nationals, students, faculty, staff, and independent contractors. We also manage payment voids and reissues. Payments are issued against approved purchase orders (POs) or through the Penn Marketplace (PME) using the electronic SP and Non-PO Payment Request forms. The Non-PO Payment Request form is used when a purchase order cannot be issued. Need Help? Penn employees : Log in to the BEN Helps Support Portal to search articles or submit requests for: Stop & Reissues 1099 Requests PO Finally Close PO Receipt Corrections Paying Human Subjects/Others You can also submit a ticket for other inquiries. Penn Suppliers or Payees: Use Penn Marketplace to: View POs View invoices Check payment status Enroll in electronic payments For those that don’t have Penn Marketplace access, the appropriate Penn buyer or local business office representative may request an invitation. For additional inquiries, use the Penn Supplier Submission Form . Submit an Invoice Honoraria Guest Travel Reimbursements 1099 Information Processing Invoices and Payments Payments to suppliers are based on the invoice date. Once an invoice is received by Accounts Payable, the standard processing time is 3–5 business days . All invoices must include a valid Purchase Order (PO) number to be processed and paid. Payment terms are determined by the selected payment method. Suppliers and payees who are individuals are paid on immediate payment terms. To help expedite processing, suppliers are encouraged to submit invoices electronically through the Penn Marketplace (cXML or PO Flip) or by emailing invoices to the Accounts Payable inbox. Submitting Invoices Once a supplier has been issued a purchase order, invoices may be submitted using one of the following methods: Penn Marketplace Supplier Portal: cXML Flat file Create an invoice in the system (PO Flip) Email Send invoices via email to POINV@upenn.edu Invoice Requirements: Submit invoices in PDF format only Include one invoice per file (multiple files may be attached to a single email) Include the PO number on the invoice (not in the email subject line or body) Do not send Excel spreadsheets or other attachment formats, as they will be rejected This email address is for invoice submission only . Suppliers should not send inquiries or promotional materials. Benefits of Electronic Invoicing: Submitting invoices through the Penn Marketplace or by email offers several benefits: Real-time processing through Penn Marketplace Reduced paper and postage costs Faster invoice processing by routing invoices directly to Accounts Payable Reduced paper waste PO Flips Suppliers registered in Penn Marketplace can use PO Flips to convert an existing purchase order into an invoice. With PO Flips: The supplier must be registered in the Penn Marketplace to use the PO Flip functionality to submit an invoice corresponding to the PO. Suppliers select their specific PO and then turn that PO into an invoice. The invoice will reflect the same information as the PO and may be adjusted by the supplier before it is submitted. This functionality eliminates the need for the supplier to create an invoice and email it to AP to be manually keyed in and paid. If the supplier is not registered in Penn Marketplace, the appropriate Penn buyer may request an invitation. Please note: Suppliers should verify shipping locations with the appropriate School or Center. Accounts Payable does not accept deliveries, and any packages received will be returned. Honoraria Payments An honorarium is a one-time payment made to an individual in recognition of participation in a usual academic activity for which no fee is legally required. It is provided as a token of appreciation rather than as payment for services rendered under a contractual agreement. Usual academic activities include lecturing, teaching, consulting, conducting research, attending meetings, symposia, or seminars, and other activities that involve sharing knowledge. Public readings and performances may also qualify when they are open to students or the public without charge. Please note: Under IRS regulations, honoraria are considered taxable income. Recipients may not transfer an honorarium directly to another organization or individual. If a recipient wishes to donate the payment, they must first receive the funds and then make the donation. Does the Payment Qualify as an Honorarium? If you answer Yes to any of the following questions, the payment does not qualify as an honorarium: Is the recipient a business, corporation, or partnership? Was the payment amount negotiated between the University and the individual? Is there a contractual agreement? Are services recurring? Is the recipient a Pen
Settori: Marches Publics, Administration, Sante, Collectivites
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